The Short Answer
Buyers typically request several years of tax returns and profit and loss statements, fuel volume and margin reports, store sales reports, the fuel supply agreement, the lease or property documents, equipment and maintenance records, environmental and tank compliance records, and current business licenses and permits.
Financial records
- Business tax returns (often the most recent three years)
- Monthly or annual profit and loss statements
- Bank statements, if requested to verify sales
- Payroll summaries
Operating reports
- Monthly fuel gallons by grade
- Fuel invoices and margin reports
- Point-of-sale store sales and category reports
- Lottery, car wash, or other revenue reports where applicable
Agreements
- Fuel supply or branding agreement
- Property lease and amendments, if leased
- Vendor, equipment, and service contracts
Property, equipment, and compliance
- Equipment list and maintenance history
- Tank and line testing and compliance records
- Environmental reports in your possession
- Business licenses and operating permits
Why preparation matters
Having these documents organized before you go to market shortens due diligence and shows buyers the business has been well run. Requirements vary by transaction, lender, and agency, so confirm specifics with your advisors.
This information is general in nature and is not legal, tax, environmental, or financial advice. Requirements vary by property and transaction. Consult qualified professionals about your specific situation.
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